About ARTOTEL Group
We are home to one-of-a-kind hospitality and lifestyle brands that are unlike any other. A universe of experiences where we create moments of wonder for travelers in their journey with us whether they're just staying, dining, playing, or shopping. Within our diverse and distinct collections are stories waiting to be explored.
Job Descriptions
ARTOTEL Gelora Senayan Jakarta is currently looking for an Executive Secretary that highly experienced in Administrative Skills and familiar with Hotel Business Processes.
Responsibilities
- Assist the General Manager, ensuring the proper filing of all documents, taking care of the mail, and the organization of all internal and external professional relations of her manager.
- Keeps herself acquainted with the GM's activities to discern priorities and, in case of absence, ensure the follow-up.
- Manages all files and records related to the office to be able to give back information when needed.
- Receives all mail, sorts it out, and dispatches it.
- Types all letters concerning the office and classify the copies.
- Receives all telephone calls to the GM, and transmits them giving all pertinent information.
- Keeps herself informed of the GM's schedule and organizes his meetings following the priorities.
- Takes the minutes of the meetings she attends.
- Keeps her GM informed of all events and follows up on records and information that he did not have the opportunity to know by himself.
- Giving suggestions and providing another point of view based on Business needs.
- Able to think strategically. Represents the GM and, as such, involves his responsibility when talking, writing, and behaving in contact with people from outside the hotels as well as with the staff.
Qualifications
- D4 / S1 in Hospitality Management, Secretary / Business Administration, or a related field.
- Min 3-5 years of experience in Executive Secretary, Corporate Secretary, Personal Assistant, or related roles.
- Strong administrative skills.
- Excellent communication skills, and Hotel Business Process.
- Ability to collaborate effectively with cross-functional teams.
- Familiar with Google Drive, Tech-Savvy
- Hiring for ARTOTEL Gelora Senayan Jakarta